Nibley SCC Rules of Order & Procedure

RULES OF ORDER & PROCEDURE

Cache County School District, Nibley Elementary School
Adopted by the Council on September 8, 2026

Code & Rule References

The Rules of Order & Procedure adhere to all relevant legal requirements for School Community
Councils and the School LAND Trust Program, as outlined in Utah Code §§ 53G-7-1202, 53G-7-
1203, 53G-7-1206, and 53G-7-13, as well as Utah Administrative Rules R277-477 and R277-491.

Council Duties

In accordance with Utah Code § 53G-7-1202, the responsibilities of the council include:
● Creating (all components of) the School LAND Trust Plan, to include:
The Goal Statement, Academic Area, Measurement, Action Plan Steps, and
Expenditures

● Advising and making recommendations to school and school district administrators and
the local school board regarding:
○ the school and its programs
○ school district programs
○ a child access routing plan
○ safe technology utilization and digital citizenship
○ other issues relating to the community environment for students

Partnering with the school's principal and other administrators to ensure that adequate
on and off campus Internet filtering is installed and consistently configured to prevent
viewing of harmful content by students and school personnel
In accordance with state board rule regarding school community council expenditures
and funding limits: working with students, families, and educators to develop and
incorporate safety principles at the school; and holding at least an annual discussion with
the school's principal and district administrators regarding safety principles
Providing input to the school's principal on a positive behaviors plan

Council Member Expectations

To promote ethical behavior and respectful discussion, each council member shall:
● Attend council meetings on time and come prepared
● Make decisions with the best interests of students as the primary focus
● Listen to and value diverse opinions
● Ensure that the perspectives of those the council represents are considered in discussions
● Be accountable for their actions and expect accountability from others
● Act with integrity

Rules of Procedure:

1. Training:

Council members will receive annual training to understand their
responsibilities. Training is the responsibility of the local school board.

2. Open Meetings:

All meetings are open to the public, and the public is welcome to attend.

3. Meeting Agendas and Minutes:
 

The agenda for each upcoming meeting, along with draft minutes from the
previous meeting, will be provided to all council members at least one week in
advance.
The agenda will be posted on the school website and will include the date, time,
and location of the meeting, as well as any proposed action items.

4. Meeting Minutes:

Written minutes will be taken at all meetings. These minutes will be
prepared in draft form for approval at the next scheduled meeting. Once approved,
minutes will be retained for three years.
5. Annual Timeline:

The council will create a timeline for the school year. This timeline will
include due dates for all required reports and other activities or tasks that the council
agrees to undertake or participate in. The timeline will be used to help prepare meeting
agendas and ensure the council completes its work efficiently.

6. Election Procedures:

The council consists of the principal, school employee(s) who is/are elected in even years, school employee(s) who is/are elected in odd years, and parent members, half of whom are elected in even years and half in odd years.  In the event there is a tie vote in an election, the principal shall flip a coin to determine the outcome. An elementary school must have at least six members (4 parent members and 2 school employee members, including the principal) OR the size of the SCC must be consistent with 53G-7-1202. (Councils may have a 2-parent majority and elections are required to be staggered with half of the council elected each year.)

• When a full council is not seated in the election or a seat is vacated, the parent members of the council shall appoint members to fill unfilled parent positions and school employee members will appoint school employee members. There is also the option to drop a school employee or parent in order to meet the state guidelines if a volunteer cannot be found.

7. Council Composition:

The council’s composition ensures a two-parent majority and
includes the following members:
○ The principal (an ex officio voting member).
○ 3 school employee member(s), half of which are elected in even-numbered years,
and half of which are elected in odd-numbered years.
○ 7 parent member(s), half of which are elected in even-numbered years, and half
of which are elected in odd-numbered years.

8. Filling Vacancies:

If a full council is not elected or if a seat becomes vacant, parent
members of the council will appoint individuals to fill vacant parent positions, and school
employee members will appoint individuals to fill vacant school employee positions.

9. Removing Members:

A council member may be removed from office under the following
circumstances:

Member Relocation: 

Council membership may be discontinued when a member's relocation prevents them from serving on the council.

Attendance:

If a parent member is absent from two consecutive meetings, the chair will notify the member that if the member does not attend the next meeting, the council will consider the seat vacant and the remaining parent members will appoint a parent to fill the unexpired term. The procedure for filling the resulting vacancy is outlined in Section 8,  Filling Vacancies.

10. Resignation of members:

A council member may resign from their position by providing
written notification to the council chair or secretary. The procedure for filling the resulting vacancy is outlined in Section 8, 'Filling Vacancies.

11. Council Officers:

At the first meeting of each year after the council is seated, the council
will elect a chair from the parent members and a vice-chair from either the parent or
school employee members. The principal is not eligible to hold an office.
 

12. Officer Responsibilities:

The chair will conduct meetings, make assignments to council
members, and request reports on those assignments. In the chair's absence, the vice-
chair will conduct the meetings. The chair may delegate responsibilities to other council
members as needed.

13. Quorum:

A quorum, which is a majority of the council members, is necessary to conduct
official business and vote. This quorum requirement does not necessitate a two-parent
majority.

14. Reporting Conflicts of Interest:

Council members must adhere to the conflict of interest policy established by Cache County School District. Please refer to Nibley Elementary Code of Ethics, Board Policy 2.15] for
detailed guidelines.

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15. Parliamentary Procedure: Meetings will be conducted and actions taken according to
simplified rules of parliamentary procedure as required by Utah Code § 53G-7-1203.
Council actions will be decided by motions and voting, with all votes and motions
recorded in the meeting minutes.