2023-24 Minutes

School Community Council Meeting Minutes

September 11, 2023
3:53 p.m.
Principal King’s Office

Meeting convened at 4:00

Members Present: ✔ Cindy King ✔Amie Earl ✔ Sara Schmalz ✔ Sam Rasmussen
✔ Sarah Hancock ✔ Melissa Ibuyan ✔ Jessica Von Der Lieth ✔ Kathy Downs

Discussion Items:

1. Rules of order and procedures - Cindy King and Amie Earl
2. Council Vote - Amie Earl
   • Chair - Amie Earl (elected May 2023)
   • Vice-Chair - Sara Schmalz nominated and elected via a unanimous vote in the Affirmative
   • Secretary - Samantha Rasmussen (elected May 2023)
3. Upcoming virtual training on October 3, 2023 will be our October Meeting. Cindy will send out the meeting link
4. Meeting Schedule for the year - 3:45 in Principal King’s office unless attendance warrants a move to a bigger room
   • October 3, 2023 6:00-6:30 - District Google Virtual Training
   • November 13, 2023
   • December 11, 2023
   • January 8, 2024
   • February 12, 2024
   • March 11, 2024
   • April 8, 2024
   • May 13, 2024
5. Purpose of SCC - Cindy passed out updated papers for the Council Member’s binders
   • School Improvement Plans (TSSA, School Land Trust), budget and goals
     • For Goal #3: money is being used to improve digital access and upgrade technology for teachers. Several teachers have outdated projectors which are being replaced with large TVs. The district is matching funds right now for this upgrade so we were able to access more funds for this transition.
   • Ipads with AppleTV are being ordered to go along with the new TVs in order to enable the teachers to better utilize teaching tools. Some of the TVs are being installed with fixed mounts, some with moving mounts. We will access which work best and make adjustments as needed.
6. Digital Citizenship/Safety
   • Sarah Larsen takes care of this but this year we are adding a school safety week in conjunction with the PTA (in place of Red Ribbon Week).
   • STEAM night is during the planned week so a digital safety presentation will be part of the rotation. The Halloween Parade/Dress up day will be
   • Friday, Oct 27 which is at the end of Safety Week. No dressing up will be allowed on Halloween this year (which is a Tuesday)
   • Safety (SNAP) - updated map
7. Comments, Questions
   • Pick up/drop off concern brought up by Amie Earl
     • Some younger students need help with seat belts/car seats and the parents get out of the car in the pick up line to help. This is creating back-ups.
8. Solution: talk with parents of preschool and kindergarteners about parking in the the parking lot and coming into the school to pick up if their child needs help or have those parents pull to the front of the horseshoe so they are more out of the way

Meeting adjourned at 4:40 motion to adjourn by Sam Rasmussen, 2nd by Kathy Downs, all were in favor
Next Meeting will be held Monday, October 9th at 3:45

No Meeting Held

School Community Council Meeting Minutes

November 13, 2023

3:45 p.m.

Principal King’s Office

Meeting convened at    3:50

Members Present: ✔️   Missy Ibuyan ✔️   Amie Earl ✔️   Sara Schmalz

⬜ Sarah Hancock ✔️   Kathy Downs ✔️   Jessica Von Der Lieth    ✔️   Cindy King

✔️   Sam Rasmussen   ✔️ Kristen Rolf   ⬜  __________________

Review of Prior Meeting Minutes - Minutes Approved 1st Amie  2nd Sara

Discussion Items:

1. Reminder to vote by next Tues, Nov 21 - the bond is on the ballot

2. Communities that Care - an initiative through Bear River Health Department - is looking for more members. They are trying to encourage kids to be more active. They will be having a training/informational meeting in January. If you are interested, contact Cindy and she will get you more information 

3. Nibley City Walkability Study

   1. Survey to be sent out to parents - the survey was reviewed for input by counsel members

   2. It was discussed that the survey should come from Nibley city (instead of from the school) - add a question to determine if the responder has students in Nibley Elementary or Heritage Elementary

      1. The city could incentivize parents to respond by entering them into a drawing for a discount to a Nibley Rec program

4. Review Required Training - there was accessibility issues the night of the district training

   1. Melissa Houser is our school safety plan coordinator

   2. Positive Behavior Plan - Susan Poulsin

   3. Digital Citizenship and Safety - Sarah Larsen

5. Additional items for discussion

   1. Grants for technology - we have received a $3000 grant. Tools for Schools is doing a matching grant so we have the potential to receive $6000 through that 

Meeting adjourned at 4:30 - 1st Amie, 2nd Jessica, all in favor of dismissal  

Next Meeting: Monday, December 11 , 2022 @ 3:4

School Community Council Meeting Minutes

December 11, 2023

3:45 p.m.

Principal King’s Office

Meeting convened at  3:55 Amie motioned to start the meeting, Sarah 2nd 

Members Present: ✔️ Missy Ibuyan ✔️ Amie Earl ✔️ Sara Schmalz

✔️ Sarah Hancock ✔️ Kathy Downs ✔️ Jessica Von Der Lieth    ✔️ Cindy King

✔️ Sam Rasmussen ✔️ Kristen Rolf ⬜  __________________

Review of Prior Meeting Minutes - Minutes Approved 1st Sara, 2nd Jessica

Discussion Items:

1. Welcome

2. Review Minutes from previous meeting - Sam Rasmussen

3. Safe Routes Plan Update

   1. The map is being updated to include all stop signs and new roads

   2. Should the green lines extend the entirety of the walking route?

4. Walkability Survey

   1. Survey will be sent out this week. The changes that make it clear that the survey is from the city/health department and not from the school were appreciated by the Council

   2. 10 gift cards and 10 Nibley Rec registrations are being given out as incentives

   3. Add an option for parents to mark if their children get to school differently than home from school

5. Comments, Questions

6. Additional Items for Discussion? 

   1. Information from the District SCC Meeting: The superintendent is trying to gather information for a 10 year plan. Please email him any feedback as to what is working well and what is not working well in the district

Meeting adjourned at   4:15 Missy made the motion to adjourn, Kathy 2nd

Next Meeting: Monday, January 8  @ 3:45 p.m

School Community Council Meeting Minutes

January 8, 2024

3:45 p.m.

Principal King’s Office

Meeting convened at    3:50  

Members Present: ✔️ Missy Ibuyan ✔️ Amie Earl ✔️ Sara Schmalz

✔️ Sarah Hancock ✔️ Kathy Downs ✔️ Jessica Von Der Lieth    ✔️ Cindy King

✔️ Sam Rasmussen ✔️ Kristen Rolf ⬜  __________________

Review of Prior Meeting Minutes - Minutes Approved 1st Missy 2nd Jessica

Discussion Items:

1.  Welcome

2. Review Minutes from previous meeting - Sam

3. Safe Routes Plan Update/Walkability Survey Results

   1. Cindy had a meeting Dec 20 with Nibley City Reps (including city engineer), a police officer, Natalie from Bear River Health, and Amie

   2. Map has been updated to reflect crossing guards, 2 hazard signs added to indicate areas of concern, and not all stop signs were added because it made the map too cluttered. The hazard signs were placed at the crossing by Strata and across 800 West by the park - adding the hazard signs indicates we acknowledge that students do cross there but it is not the recommended (or safest) route. The hazard signs might give us some “teeth” when it comes to getting more crossing guards and/or a mid-block crossing near Strata (with Logan City)

   3. Cindy looked into the cost of a crossing guard with the thought that the school might be able to use some funding to split the cost of an additional crossing guard with Nibley City. The cost is $9000/year, so $4500 a year is a little out of reach as that is a lot of money that should be used for instructional support.

   4. It is not a good option to have a teacher man the crossing in front of the school to free up a guard to cover 800West by the park - that is not a role teachers should be playing due to safety (technically that crossing is not on school grounds, and that would require a different type of relationship with parents)

   5. Could the PTA ask for parent volunteers to cover a crossing guard position?

      1. Likely would not be able to find constant coverage

      2. Some parents just want their children to learn to cross the street on their own so are not concerned enough to help

   6. Traffic flow/concerns will change as more housing is built and as the new middle school gets finished in the next few years. There could be some boundary changes as the middle school gets finished and 6th grade moves out of elementary school, however, Nibley Elementary will likely remain a “walking” school. As more apartments get built around Strata, there will be an increased need for additional crossing guards which will need to be addressed - at some point hopefully we will have 5 crossing guards

   7. Homework: review results of survey that was sent out in December and bring any questions/concerns next month

      1. Data that a classroom took about temperature and driving vs walking to school for several months was also given out to review

4. Technology Grant Funding

   1. Schreiber Foods

   2. Guymon Orthodontics

   3. We received 2 matching grants - so Schreiber and Guymon Ortho will each contribute $1500 which will be matched, resulting in a total of $6000 which we will be able to use to help with tvs and ipads for teachers. This, in turn, frees up money which can be used to replace aging ChromeBooks

5. Additional Items for Discussion, Comments, Questions

   1. Teaching Respect

      1. This month’s assembly will be “rewarding” respectful behavior and talk about accountability 

      2. Kathy Down’s goes over a manner every week with her students using a flip chart - “52 Modern Manners for Kids”

Meeting adjourned at   4:25 1st - Amie, 2nd Sara  

Next Meeting: Monday, February 12, 2024 at 3:45 p.m.

School Community Council Meeting Minutes

February 13, 2024

3:45 p.m.

Principal King’s Office

Meeting convened at    3:55  

Members Present: ✔️ Missy Ibuyan ✔️ Amie Earl ✔️ Sara Schmalz

⬜ Sarah Hancock ✔️ Kathy Downs ⬜ Jessica Von Der Lieth    ✔️ Cindy King

✔️ Sam Rasmussen ⬜ Kristen Rolf ✔️ Brittany Aller

Review of Prior Meeting Minutes - Minutes Approved 1st Missy 2nd Kathy

Discussion Items:

1.  Welcome

2. Review Minutes from previous meeting - Sam

3. Congratulations to Kristen and family on their new baby girl!

4. 2024-25 Trustlands Plan

   1. Aide Support

   2. Update Technology - chrome cart, chrome books, update teacher computers

   3. Provide PLC time for teachers - provide 2 half days during the school year for afternoon collaboration. This will cost roughly $4000. There will be one day prior to the school year allocated for curriculum development for the upcoming year, facilitating more efficient grade level PLC(Professional Learning Committee) practices

   4. Reading Goal: Using the Acadience Reading assessment, K-3rd grade students will achieve 10% growth on composite reading score from the beginning of the year assessment to the end of the year assessment. Using the Wonders Comprehension Measurement tool, 4th - 6th grade students will achieve 65% proficiency on the end of the year assessment

      1. Cindy will look at previous years Acadience growth to make sure that the goal is reasonable. The hope is to have 1-2% higher growth than previous years

      2. Change from looking at the middle of the year scores to the end of the year scores

      3. Wonders Comprehension Measurement tool will be new next year. We might need to alter the goal as we start using the program

   5. Math Goal: Using iReady Diagnostic as student growth measure, students will exceed 57% median progress toward typical growth by the end of the academic school year.

      1. The math data we had for this year was not accurate. Cindy will work to get better data to make sure that 57% median progress is a realistic goal

      2. Change from looking at the middle of the year to the end of the year scores

5. Additional Items for Discussion, Comments, Questions

   1. PTA fundraiser - change from color run to walk-a-thon during prep time May 15/16. Prizes for most laps and most donations. Teachers will get a portion of what their class raises?

   2. CCSDUT Calendar #1 “won” for 2023-2025

Meeting adjourned at   4:25 1st - Sam, 2nd Sara  

Next Meeting: Monday, March 11, 2024 at 3:45 p.m.

School Community Council Meeting Minutes

February 13, 2024

3:45 p.m.

Principal King’s Office

Meeting convened at    3:55  

Members Present: ✔️ Missy Ibuyan ✔️ Amie Earl ✔️ Sara Schmalz

⬜ Sarah Hancock ✔️ Kathy Downs ⬜ Jessica Von Der Lieth    ✔️ Cindy King

✔️ Sam Rasmussen ⬜ Kristen Rolf ✔️ Brittany Aller

Review of Prior Meeting Minutes - Minutes Approved 1st Missy 2nd Kathy

Discussion Items:

1.  Welcome

2. Review Minutes from previous meeting - Sam

3. Congratulations to Kristen and family on their new baby girl!

4. 2024-25 Trustlands Plan

   1. Aide Support

   2. Update Technology - chrome cart, chrome books, update teacher computers

   3. Provide PLC time for teachers - provide 2 half days during the school year for afternoon collaboration. This will cost roughly $4000. There will be one day prior to the school year allocated for curriculum development for the upcoming year, facilitating more efficient grade level PLC(Professional Learning Committee) practices

   4. Reading Goal: Using the Acadience Reading assessment, K-3rd grade students will achieve 10% growth on composite reading score from the beginning of the year assessment to the end of the year assessment. Using the Wonders Comprehension Measurement tool, 4th - 6th grade students will achieve 65% proficiency on the end of the year assessment

      1. Cindy will look at previous years Acadience growth to make sure that the goal is reasonable. The hope is to have 1-2% higher growth than previous years

      2. Change from looking at the middle of the year scores to the end of the year scores

      3. Wonders Comprehension Measurement tool will be new next year. We might need to alter the goal as we start using the program

   5. Math Goal: Using iReady Diagnostic as student growth measure, students will exceed 57% median progress toward typical growth by the end of the academic school year.

      1. The math data we had for this year was not accurate. Cindy will work to get better data to make sure that 57% median progress is a realistic goal

      2. Change from looking at the middle of the year to the end of the year scores

5. Additional Items for Discussion, Comments, Questions

   1. PTA fundraiser - change from color run to walk-a-thon during prep time May 15/16. Prizes for most laps and most donations. Teachers will get a portion of what their class raises?

   2. CCSDUT Calendar #1 “won” for 2023-2025

Meeting adjourned at   4:25 1st - Sam, 2nd Sara  

Next Meeting: Monday, March 11, 2024 at 3:45 p.m.

School Community Council Meeting Minutes

April 8, 2024

3:45 p.m.

Principal King’s Office

Meeting convened at    3:50  

Members Present: ✔️ Missy Ibuyan ✔️ Amie Earl ✔️ Sara Schmalz

✔️Sarah Hancock ✔️Kathy Downs ✔️ Jessica Von Der Lieth    ⬜ Cindy King

✔️ Sam Rasmussen ⬜ Kristen Rolf 

Discussion Items:

Meeting adjourned at   4:25 1st - Sam, 2nd Amie  Next Meeting: Monday, May 6, 2024 at 3:45 p.m

1.  Welcome

2. Review Minutes from previous meeting - Sam, Approved 1st Sara 2nd Jessica

3. Fundraiser Information: Sarah Hancock

   1. A walk-a-thon for 2 days during school: May 15&16 10:50-2:55, each class will have a time to come out to walk/run during one of the days

   2. Flyers are going out this week and will be distributed weekly for the next several weeks. Flyers have info about prizes, how to donate, etc.

   3. Need to hash out logistics of collecting cash donations and pledges (for $/lap)

   4. Need volunteers to help day of - ask room moms to help?

4. Parent Involvement Forms due by April 26th

5. Teacher movement:

   1. Nicole Stephenson (K) leaving

   2. Monae Murray (1st) moving to Kindergarten - next year only 2 1st grade classes

   3. Alysa Peterson (4th) moving to 3rd grade - next year only 2 4th grade classes

   4. Melissa Houser (2nd) moving to 5th grade - next year only 2 2nd grade classes

   5. Next year there will likely be 3 Full Day Kindergarten classes

      1. 7 people have currently requested half-day kindergarten. 18 students are needed for a half-day class so if there is not more interest, half-day students will be distributed among the 3 full-day classes and the parents will check the child out at lunch time. Spread the word to parents - if more want half-day Kindergarten, they need to let the school know ASAP

6. Committee Members for SCC 2024-25

   1. Amie will be leaving - vacancy

   2. Sarah Hancock will likely leave as she is going to be president-elect for the PTA

   3. Sara Schmalz (next year chair), Missy, Samantha (Secretary) are staying

   4. Need to check with Kristen 

7. Additional Items for Discussion, Comments, Questions

School Community Council Meeting Minutes

May 13, 2024

3:45 p.m.

Media Center

Meeting convened at    3:45  

Discussion Items:

Meeting adjourned at   4:43 1st - Sarah, 2nd Amie  

Thank you so much for your service and continued support of our SCC and Nibley Elementary!

• Members Present: ✔️ Missy Ibuyan ✔️ Amie Earl ✔️ Sara Schmalz

• ✔️ Sarah Hancock ✔️ Kathy Downs ✔️ Jessica Von Der Lieth    ✔️ Cindy King
  ✔️ Sam Rasmussen ✔️ Kristen Rolf 

• Visitors: Melissa Houser (teacher), Krissy Howard (Crossing Guard)

• Nibley City: Chet, Justin, Tom, Erin Mann

• Sherriff: Sheriff Brad Nelson and Sheriff B
   

1.  Welcome

2. Review Minutes from previous meeting - Sam, Approved 1st Sara 2nd Jessica

3. Student Safety

   1. Student was hit in the crosswalk at 800 W 2600 S on April 30 - crossing guard was doing was she was supposed to, 4 children and a parent were in the crosswalk, driver was not paying attention

   2. Update from Nibley City

      1. Crossing guards now have flashing signs (battery operated) and will be given whistles

      2. Quarterly meetings with all the crossing guards in the city to discuss concerns

      3. City is looking at manuals and resources for traffic control options. Traffic studies are being re-done along 800 West to gather data to determine the best solution. Possible options:

         1. 4 way stop

         2. School zone with flashing lights

         3. Push button yellow flashing lights at the crossing

         4. Multiple guards during certain times of the year when foot traffic is heaviest (there have been 2 crossing guards at 800 W 2600 S after school since the incident)

         5. Go pro for crossing guards so they can send footage to sheriffs to increase the citations given in school zones. Providence City has done this with some success

         6. City social media blitz in fall and early spring when the numbers of walkers increase

         7. Safety assembly for kids and parents

      4. In the past, 800 W 2600 S has been studied but was not busy enough for some of these interventions

      5. Bear River Health is continuing their walkability study

   3. CCSDUT appreciates Nibley being so proactive. Nibley is the safety walking community in the valley!

   4. Discussion about parents who wave their children to their car to avoid the cross walk that crosses 2600 S by the school. Sheriffs are going to watch key areas and try to help educate parents. Also discussed intersection at 800 W Gibbons Lane by the park.

4. 2024-25 SCC Committee

   1. Sarah Hancock and Amie will not be returning so we are in need of 2 additional parents for next year

5. Raise the Cap Constitutional Amendment

   1. This is on the Fall ballot. It would raise the money schools get from the trustlands by 1%, it would not raise taxes but would give schools more funds

6. Fundraiser Update

   1. Wed and Thurs this week. Volunteers still needed, especially during the 6th grade/afternoon preschool time

   2. Mascot from Ridgeline is coming, Christy (a reading aid) is coming dressed up with a working droid, Mason Falsev from USU basketball will come for 1 hr

7. End of year information

   1. Student class assignments - students will go with the next grade teachers at 11:35 the last day of school so the teachers can get their new “recruits”. Students will go home with a card stating their class assignment for next year

   2. Awards assembly - Wed, May 29 @ 2. Parents whose students are getting an award will be invited. Last BRAVE awards, Great American Award

8. Additional Items for Discussion, Comments, Questions

   1. PTA fundraiser - if you know of any parents who would like to be involved, please reach out and invite them